Roles to fill for the 2024-25 school year

These are board positions without office responsibilities. At large members attend STAGE meetings, reply to emails with feedback when needed, and volunteer for various show-related tasks as needed and as they are able.

The STAGE president is responsible for ensuring the ongoing stability and functioning of the organization. The president keeps track of the board's action items (checking in and sending reminders as needed), schedules meetings, puts out a call for meeting agenda items, writes meeting agendas, and runs the meetings. In addition, the board president keeps track of the theater schedule, ensuring that plans and volunteers are in place according to the show schedule Ms. Gress and STAGE put together. The president ensures there are volunteers in place for the various roles necessary for a show's success (box office point person, volunteer coordinator, etc.) and takes on other coordination as needed. The president is expected to take their turn along with other board members in handling cash accounting whenever we take in cash proceeds. Ultimately, the president takes on whatever needs to be done to ensure the program is successful - answering the info@garfieldstage.org email account, working to recruit new board members, and other items as they arise. They are also the primary liaison between the board and the theater director. The president role can easily be made a co-president role with the responsibilities being split between two people.

The treasurer role oversees all financial transactions for StaGe. The primary duties include:

• Managing incoming funds, largely ticket sales and donations by depositing cash & checks, and recording the transactions in the accounting software (QuickBooks).
• Making payments and reimbursements for approved expenses.
• Reconciling the bank accounts monthly.
• Preparing monthly budget reporting for stage meetings.
• Filing, renewing & paying State registration fees once a year.

This role requires between 2-5 hours per month. The months during the fall play and the Spring musical being busier than the other months of the school year.

The person in the secretary role is responsible for taking notes during the board meetings, preparing them in a minutes document, and sending them along with the action items by email to the Board members. The secretary also publishes the document on the Sharepoint. Board members are required to handle cash accounting at Box office or other concessions where we take in cash proceeds, the secretary is expected to take their turn at that responsibility as availability allows.

 The box office point person (which may or may not be a Board secretary) is responsible for keeping the box office instructions document up to date as the procedures and software changes over time. This person is responsible for ensuring that our Booktix operations are ready to go before opening night for each show where we are selling tickets through Booktix. This includes being familiar with the Booktix interface, making sure we have ticket stock available, ensuring that we have the appropriate devices and that the software is updated, coordinating with volunteers and making sure everyone gets trained before their box office shifts. If there are problems with Booktix software, this person is responsible communicating with Booktix to get the problem resolved.

The technical support lead is the administrator of our Microsoft 365 service which provides email and file storage (SharePoint) tools for the board members, as well as maintaining our website, online payments and domain registration through GoDaddy.